Ways to Optimize Your Preventive Maintenance System
Normally, the managers of facilities are busy. Emergencies can arise from any situation and hence there should be a good leader in management to ensure that there is a quick response. The more often you divert your time and resources from maintenance, the more, the more emergencies you will have. Therefore, you should make the best out of your daily activities to ensure that you solve the minor challenges before they turn into disasters.
It is crucial to engage the managers of the shops in the daily activities to ensure that you optimize your maintenance operation. They should be aware of what is going on in their shops every day. Letting them to understand what is happening in the shops will ensure that they take the responsibility of dealing with the arising emergencies. Ensure that the manager has the required tools for determining whatever is happening They should be able to know what happens in the shop at any time of the day, on daily basis.
Ensure that there are groups formed based on location and skills. According to the preventative, measures, there should be timing for the maintenance of the equipment. In many cases, the timing of the preventative measures depends on the personal decision of the manager as long as it has the correct interval. The schedules set are likely to make the workers keep on moving from place to place unnecessarily. Ensure that the workers get the lists of the task they are supposed to carry out do that they can handle them if they are headed to the area of an emergency.
You can also optimize on the preventative measures by giving a chance to workers to set their schedule. This ensures that you have given them a chance to empower them to manage themselves. Also, this relieves the manager the burden of micromanagement.
Each shop should have someone who is assigned the management work. The person could be an administrative worker, a director or even the manager, as long as there is someone looking at the management of the shop. Once you identify the challenge that a shop is experiencing, the solution could be used to solve the problem for all shops thus, you improve operations across the board. The manager should identify if the equipment are cost efficient, they should come up with a hierarchy of shops, tasks, and category of equipment.
You need to pick the preventative measures for software that fits your particular situation. Choosing inflexible designs could make you have more challenges than what the design is worth. The software that is designed to be mainly used by people should have the ease factor which is necessary for them.