HR Software: How to Choose the Best New HR Software System
In the past, most human resource information technology specialists and systems were highly involved with an HR software evaluation in one way or another, however with the software-as-a-service (SAAS) have changed it. It is highly recommended to first equip yourself with the right knowledge and understanding before engaging on such project. When selecting a new software, there are things you need to consider first.
Firstly, it is required to have a good plan and strategy. You can create your plan if you don’t have anything yet, making sure to consider human execution and maintenance strategy, and get away from high-volume text documents often used with high-level presentations in conveying the actual strategy to your top management. It is best to use a collaborative software in creating the strategy instead of sending e-mail documents. It is best to have a concrete plan, to prevent choosing a poor quality HR software that may not perform well as expected, and the process will need to be repeated again sooner than also expected. Secondly, you need to have a knowledgeable and highly skilled team involved in the process of choosing a new HR software system, and the proper and adequate resources for materializing the plan. You have to remember to include the stakeholders in the decision process, as well as identify non-HR staff needs and considerations since systems are also used by non-HR staff. It is also advised to consider hiring an external consultant for assisting you in explaining and seeking the most effective methods for developing the correct strategy, creation of vendor list, and identification of requirements to match vendors and the demo.
It is important to include all areas which are functional and make sure to elicit all of the requirements needed for the new HR software system in discovery sessions, focusing only on unique processes that are hardly met by all vendors, so you can set the highest standard for the best HR software system for your business. For any future corporate changes, you may also consider setting global functionality so that the final system you’ll choose will be modifiable. You must focus on the leading edge technology considering the more advanced forms, such as mobile technology, social media and direct access. Do not just depend your final decision basing on the system demo, usage of decision drivers such as vendor viability and technology drivers will guide you accordingly. Vendor viability include functionality, usability, return of investment (ROI), ease of integration, and operational effectiveness, whereas technology driver include configurability, scalability, service and support, business segmentation, and global capabilities. Choosing the best HR software system is less complicated as long as you do some market research to be guided in your final decision-making.